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How to Set Up an On-Premise Call Center Business in India?

Setup On-Premise Call Center
For any call center business in India, well-established communication lines are its biggest strength. In order to run efficiently, businesses must communicate internally as well as externally. For organizations, telephony is the most reliable and effective method. Telephony solutions can be either on-premise or cloud-based. Large organizations with multiple divisions and a large number of employees prefer on-premise deployments. In order to build convenient routes for internal communication, private branch exchange systems are extensively employed in such businesses.

External contact via VoIP is also possible with PBX solutions. Similarly, because of the flexibility they enable, hosted or cloud-based solutions are quickly becoming the preferred choice of a substantial number of small organizations. Smart call management systems, on the other hand, are a vital tool for call management in all contact centers. Call management systems to allow businesses to track, record, and monitor calls.  

Depending on the nature of their business, call centers must handle both inbound and outgoing calls. To function effectively, most contact centers must interact both internally and externally. While IPPBX solutions are perfect for internal communication, organizations on a larger scale require more robust and feature-rich solutions to handle consumer calls. Incoming and outgoing calls aren't the only things that call management systems can do. They should have a variety of capabilities to assist firms in recording, tracking, managing, and routing calls. One of the most important aspects that contact centers should have is smart call routing. This is one of the most significant characteristics that call centers should have in order to handle calls and client queries quickly and efficiently.    

Types of Call Center Setup 

  Businesses have two primary alternatives when it comes to types of call center setups. On-site setups, which are installed on the call center's facilities, and hosted software solutions, which can be run and accessed remotely.   On-Premise Setup  Software must be implemented within the current IT infrastructure for on-premise call center business in India. The responsibility for system upkeep falls squarely on the shoulders of the business owners. In the case of software that is delivered on-premise, they must also consider hardware, power consumption, and other unexpected requirements. Businesses can have more control with on-premise systems. They are best suited for huge enterprises that must adhere to strict rules and must maintain high levels of security and privacy.    

Hosted Setup  Hosted or cloud-based call center configurations rely on a third-party server to handle all of a company's call-related tasks. The service provider usually owns the server. People who require these services but do not want to install an on-site solution since it would cost them more money might use hosted calling services. Cloud-based phone systems, on the other hand, are more adaptable and can easily be scaled up or down. The majority of cloud services are billed on a monthly basis. This is appropriate for both companies and service providers. However, it is impossible to tell which is superior because each of these configurations is best suited for a particular type of organization. Both have pros and downsides, so call centers and businesses should weigh their options before deciding on the best call management system for small businesses. While on premise call center setup cost India is higher, it also offers more control to businesses.  

Who needs an on-premise setup? 

Software must be implemented within the current IT infrastructure for on-premise types of call center. The responsibility for system upkeep falls squarely on the shoulders of the business owners. In the case of software that is delivered on-premise, they must also consider hardware, power consumption, and other unexpected requirements. Businesses can have more control with on-premise systems. They are best suited for huge enterprises that must adhere to strict rules and must maintain high levels of security and privacy.  

Despite the increasing popularity of cloud-based solutions, on-premise solutions still account for a significant portion of the call center market.In recent years, cloud-based Call Center Software has grown in popularity. It's adaptable, affordable, and simple to set up. However, many companies, particularly huge enterprises, are unwilling to abandon on-premise solutions. It's critical to fully comprehend your alternatives, whether you're starting your first contact center or trying to make the best decision for the future.

The contact center sector still relies heavily on on-premise call center software. Maintenance and updates are completely the responsibility of businesses that pick premise-based call center software. This means you have total control over when and how upgrades take place. If you can rely primarily on in-house or outsourced IT staff, an on-premise configuration will be a viable option for you. You can go for an on-premise solution if:   - You have the financial means to cover the cost of continuous maintenance and repairs. - Desire to be able to manage and control the on-premise system. - You can handle the difficulty of hiring IT personnel and doing all maintenance on your own, without the assistance of a provider.  

When it comes to hard phones versus VoIP phones, proponents of on-premise software frequently stress the issue of reliability. While the business world claims that a direct link is the only reliable connection, this is not the reality. The software for a virtual call center is accessible via the Internet. Your call quality may deteriorate if your internet connection is unreliable. If your company wants to employ a cloud-based solution instead of a premise-based one, you'll need to choose a trustworthy service provider.    

How to Setup a Call Center in India? 

Setting up a call center can be tedious, especially for businesses that are new to call center solutions. However, with the right strategy and the right call center solutions, setting up an on-premise call center can be easy. When it comes to starting a new contact center, there are a few things to bear in mind. Determine your objectives and requirements. The first step is to figure out why you're building a new contact center, with a particular focus on your goals and objectives. You must also consider the channels your clients use and how you will meet their requirements.

If you're intending to relocate from your current location, establishing a new contact center might also be an opportunity to rethink your business strategy. You must also choose the size of your contact center in order for your company to be successful. Guessing how many people you'll need could end up costing you a lot of money in the long run. You can then base all of your technology, recruitment, and office space demands on this after you have a clear grasp of size.  


1. Planning 

You must plan extensively before establishing an on-premise call center business in India. Planning entails more than just deciding on a call center software supplier and implementing it. It also entailed ensuring that the system you select is compatible with your current CRM. There are various factors to consider, such as the amount of space you will require in the near future to meet your business expansion ambitions. You should also consider the capabilities you want to attract to your company and the most convenient location for your new contact center.

In the event of an on-premise solution, your primary objective should go beyond reducing the commute time for the key management team, since this will only help your call center personnel be more productive. When deciding on a site for your contact center, it's also crucial to consider your budget. Because the size and quality of office space vary greatly across the country, it's essential to do your homework to see where you can get the most bang for your buck without sacrificing talent or accessibility.  


2.Choosing the right call center solution 

This is the most crucial component of setting up an on-premise call center, and you must consider your objectives, budget, and requirements before deciding on the best option for your call center. A list of standard contact center systems will not aid in determining a judgment about what your new call center business in India will require. Instead, use an outside-in strategy to assist you in making well-informed technology decisions that are relevant to your business objectives.

Besides that, depending on your sector, you'll need to think about the channels your consumers prefer, the type of CRM you'll require, and the customization options available. You must also decide which features and functionalities you will and will not require, as both are critical. After you've decided on what you require, determine how your new call center software will be integrated with the existing setup, and how you can ensure a simplistic user interface.  


3. Allocate time and resources 

The length of time it takes to set up a contact center is determined by the size of the operation. While large-scale installations can be deployed in as little as 2-3 months, this isn't the best condition to be in because it puts everyone under a lot of stress. These are reasonable time frames, however, only if the business processes have been correctly developed and the operation's roles have been clearly defined. Depending on a variety of conditions, it could take much longer. Setting up a new call center business in India isn't something you do on the side.  

It is critical to have effective processes and management in place in order to achieve success. You'll also need to set aside time and resources to oversee the project full-time. They will also require access to a team in order to complete the project within a reasonable timeline. You should factor in the number of channels you'll need to install and allow for extra time. A basic phone contact center takes significantly less time to set up than one that offers omnichannel assistance. However, you must keep in mind that the larger the project, the greater the risk of issues during implementation. Call center setup cost India is another thing you need to consider. You must find a reputable call center service provider to avoid this.  

SanCCS: The Most Reliable Call Center Solution in India 

 
SanCCS by SAN Softwares is the best call center software solution that helps companies boost productivity and ensure customer satisfaction. It can be used to simplify a range of tasks such as ticketing, sales, appointment scheduling, call routing, etc. It allows you to be available to your customers 24 hours a day. SanCCS is a smart software solution that allows your business to unlock its true potential. It has been developed in such a way that it easily adapts to a wide range of setups, including educational institutes, healthcare, the service industry, and various others.

All its components are scalable and can be scaled up or down, depending on the changing requirements of your business. The SanCCS boosts your productivity and ensures that each client gets their request quickly. Every concern, such as ticket assistance, sales, appointment scheduling, and technical issues, can be handled seamlessly. Eventually, you will have assisted your call center agents in increasing their work productivity. This software can route and answer calls in a professional manner automatically. It’s built to provide excellent customer service.  

Why Choose SanCCS for Your Call Center Business in India? 

 
  • Increased Productivity 
Smart call center software enables businesses to multiply their productivity by leaps and bounds. SanCCS allows businesses to save time and money. Because most businesses are required to handle calls in large volumes, it can be a time-consuming task that consumes a lot of manpower and resources. SanCCS, thankfully, automates the entire process, enabling businesses to focus their valuable resources elsewhere.  

  • Improved customer satisfaction 
The primary goal of call center solutions is to assist businesses in handling communication effectively. Since call center solutions enable businesses to be available to their customers 24*7, they ensure customer satisfaction. Similarly, IVR ensures customers tackle their issues on their own. This saves them from having to wait in busy lines and keeps them engaged. This also reduces the burden on agents, who can then attend to more complex issues.

  • Save time & Money 
In the long run, manual calling is bound to cost a fortune, especially for businesses that must allocate their resources for calling and follow-ups. Companies can save both time and money with the help of San CCS because it is a one-time investment that allows them to focus their resources on other important aspects and maximize profits. Not only is SanCCS call center setup cost India reasonable, it is also a long-term investment.    

Key Features of SanCCS 

Despite the many SanCCS provides a host of features that make it truly indispensable. It is as easy to manage as it is to install. Some of the key features of the SanCCS include:  

  • Automatic Call Distribution 
Two of the most important functions performed by SanCCS are automatic call distribution and skill-based routing. Automated call distribution is a telephony system that routes incoming calls to the next available agent. A good call center business in India is a smart way of shortening the wait time for customers and enables companies to handle calls in large volumes. Skill-based routing ensures that the call gets routed to the right agent who is capable of solving the caller’s problem. This ensures better customer satisfaction and allows businesses to be more productive.  

  • Multilevel IVR 
Interactive voice response is a useful tool for most businesses that are required to handle calls in large volumes. It serves both businesses and customers alike. A multilevel IVR takes callers through several options, where they can use their telephone keypad voice instructions to enter their responses. It is loaded with features like call barging, call forwarding, voice mail, and time condition settings. Usually, the callers can solve their issues on their own. In other cases, the call gets routed to an agent. This makes multilevel IVR one of the finest tools that are worth investing in.
 
  • Omni-channel support 
Omni-channel support provides customers with a hassle-free experience. It ensures that all interactions with a single customer are integrated comprehensively. This enables the companies to serve their customers better as they can start from where they left. This makes SanCCS a preferred choice for a Call Center Software for Small Business.  

  • Real-time analytics and reporting
The SanCCS provides users with real-time analytics and reports that prove to be of immense help as they allow them to identify the problem areas. This is an important tool as companies can use real-time analytics to make necessary changes and ensure profitability in the long run. Agent performance MIS allows you to assess the performance of your agents. This enables you to improve the performance of your agents.  

  • Seamless integration
SanCCS is the perfect call center software solution that integrates seamlessly with all existing software. It offers room for customization, and users don’t have to face the various challenges that occur due to poor integration between applications. The lack of communication among software presents itself as a major inconvenience for companies as they need to repeat certain tasks and re-enter data. SanCCS enables businesses to integrate and optimize software in a way suitable to them.    

About SAN Softwares 

SAN Softwares, one of the leading software development companies in India, has been providing the best cloud-based service solutions to several industries. We have been in the industry for over 21 years and have served more than 2100 clients from all over the world. We provide various types of call center software solutions that are reliable and help businesses reap the benefits of cloud services. We customize hosted service solutions depending upon the nature of your business and its requirements. If you are a business owner looking to start a virtual call center, then look no further.

All our solutions are easy to install and use, and can be easily integrated with the existing setup. It is a one-time investment that helps large organizations and call centers enhance productivity and profitability. Our multi-featured software solutions make it easy for businesses to streamline operations, thereby allowing them to work more efficiently.  

Frequently Asked Questions

To set up an on-premise call center, you need physical office space, computers, headsets, a Private Branch Exchange (PBX) system, call center software, an internet connection, a team of agents, and compliance with government regulations. 

A PBX (Private Branch Exchange) system manages incoming and outgoing calls, directs calls to the appropriate agents, and provides features like call forwarding, call recording, and voicemail, crucial for efficient call center operations. 

Key challenges include managing high operational costs, maintaining infrastructure, ensuring compliance with regulations, and handling downtime risks such as power failures or internet disruptions. Scalability is also more difficult compared to cloud-based setups. 

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